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Booking 7: Invoice Receipt with Approval (Purchasing)

Example booking 'Invoice Receipt with Approval' in the journal 'Purchases (process)' after the actions 'Book Purchase Invoice (goods)', 'Approve Purchase Invoice (goods)', and 'Book Purchase Invoice (outsourcing)'. Mutation type 09 Purchase Invoice.

 

 

 

Purchase: Invoice Receipt with Approval
   
 Mutation type: 09 Purchase Invoice
 Action: Book Purchase Invoice (goods)
 Journal: Purchases (process) (10)
 Note: Approval active
   
Seq. No. Description Ledger Account Amount Type DC Mutation Subtype Origin Ledger
1 Supplier BV 1900 (Invoices to be approved) € 7,300.80 Debit 86 Goods Creditor Group
2 Supplier BV 1820 (VAT to be received) € 1,533.17 Debit 17 VAT 1 VAT
3 Supplier BV 1600 (Creditors) € 8,833.97 Credit 16 Invoice Creditor Group
   
   
 Mutation type: 09 Purchase Invoice
 Action: Approve Purchase Invoice (goods)
 Journal: Purchases (process) (10)
 Note: Approval active
   
Seq. No. Description Ledger Account Amount Type DC Mutation Subtype Origin Ledger
1 3000x1500x2 Plate 304K320 3000 (Stock Material) € 3,500.00 Debit 25 Material Stock Group
2 Price variance mat 70190034/3 (PL 1.4301K320 3000X1500X2) 7300 (Purchase Price Variance Material) € 1,080.80 Credit 55 Stock Material Variance Stock Group
3 3000x1500x1.5 Plate 304fin2B 3000 (Stock Material) € 3,440.00 Debit 25 Material Stock Group
4 Price variance mat 70190034/1 (PL 1.4301KGW 3000X1500X1.5) 7300 (Purchase Price Variance Material) € 945.20 Credit 55 Stock Material Variance Stock Group
5 3000x1500x2 Plate 304fin2B 3000 (Stock Material) € 3,410.00 Debit 25 Material Stock Group
6 Price variance mat 70190034/2 (PL 1.4301KGW 3000X1500X2) 7300 (Purchase Price Variance Material) € 1,023.20 Credit 55 Stock Material Variance Stock Group
7 Supplier BV 1900 (Invoices to be approved) € 7,300.80 Credit 86 Goods Creditor Group
   
   
 Mutation type: 09 Purchase Invoice
 Action: Book Purchase Invoice (outsourcing)
 Journal: Purchases (process) (10)
 Note: Approval active
   
Seq. No. Description Ledger Account Amount Type DC Mutation Subtype Origin Ledger
1 ABC B.V. 1900 (Invoices to be approved) € 1,154.00 Debit 86 Goods Creditor Group
2 ABC B.V. 1820 (VAT to be received) € 242.34 Debit 17 VAT 1 VAT
3 ABC B.V. 1600 (Creditors) € 1,396.34 Credit 16 Invoice Creditor Group
   
   
 Mutation type: 09 Purchase Invoice
 Action: Book Purchase Invoice (outsourcing)
 Journal: Purchases (process) (10)
 Note: Approval active
   
Seq. No. Description Ledger Account Amount Type DC Mutation Subtype Origin Ledger
1 Outsourcing processing 7500 (Purchase Outsourcing (interim account)) € 105.60 Debit 80 Outsourcing Purchase Group
2 Outsourcing processing 7500 (Purchase Outsourcing (interim account)) € 129.00 Debit 80 Outsourcing Purchase Group
3 Outsourcing processing 7500 (Purchase Outsourcing (interim account)) € 342.00 Debit 80 Outsourcing Purchase Group
4 Outsourcing processing 7500 (Purchase Outsourcing (interim account)) € 236.40 Debit 80 Outsourcing Purchase Group
5 Outsourcing processing 7500 (Purchase Outsourcing (interim account)) € 212.00 Debit 80 Outsourcing Purchase Group
6 Outsourcing processing 7500 (Purchase Outsourcing (interim account)) € 129.00 Debit 80 Outsourcing Purchase Group
7 ABC B.V. 1900 (Invoices to be approved) € 1,154.00 Credit 86 Goods Creditor Group

 

 

Explanation

  • Mutation type = the journal entry resulting from the action has this mutation type.
  • Action = the action performed by the user.
  • Journal = the journal that is addressed.

 

Knowledge Center
Overview of financial bookings
How to set up purchase groups?
How to set up stock groups?
How to set up creditor groups?
How to set up VAT codes?

 

 

vatmaterialledger accountoutsourcinginventory groupjournalfinancial transactionapprove invoicedebit/creditenter invoicepurchasecreditor grouppurchase groupinvoice receipttransaction typejournal entrytransaction type 09