How to book an EU sales invoice?

 

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A procedural sales invoice arises from the sales order process. MKG collects sales order lines to be invoiced in the Invoice List. Creating a sales invoice ensures that there is an outstanding item with debtors. The customer owes you money. Follow the steps below to create an EU sales invoice via the Invoice List and generate the report Sales Invoice (8403).

 

The VAT reverse charge mechanism Within the European Union, it has been agreed that the VAT reverse charge mechanism is in effect among member states. The buyer pays the VAT in their own country. MKG applies this VAT reverse charge mechanism to EU purchase invoices. This is based on the country code set for the creditor. In MKG, the purchase invoice header contains the field VAT reversed for this purpose. Want to know more? On the Tax Authority's website, you can find the article Reverse charge when doing business with foreign countries.

 

 

Step 1: Open the Invoice List

 

Open the module Sales Invoices and click on the Invoice List button on the module start page

. The Invoice List appears at the top of your screen. There are No data available. At the bottom, you see the sales invoice to be created.

 

 

Step 2: Refresh the Invoice List

 

Click on the Refresh button

to retrieve the current list of data. The Invoice List only contains the sales order lines that can be invoiced at that moment.

 

 

Step 3: Create the invoice

 

Select the sales order line(s) in the Invoice List and click on Add line to

. Then select the option 'New invoice'. The sales order lines are now added to the sales invoice to be created.

 

 

Step 4: Check the draft invoice

 

The header of the invoice to be created shows the invoice address with the default address and the default contact person, as set up in the relationship by checking the box for the sales invoice there. The addressing can be adjusted manually.

In the header of the invoice to be created, you also see the total amount and the total VAT amount. Note that the VAT amount is € 0.00.

 

 

Step 5: Check the delivery address

 

The country code of the delivery address determines the VAT number and the country type. Go to the 'General' tab. In the 'Management' group, you will find the country and the corresponding country code, in the 'VAT' group the VAT number and the VAT country type.

If the field VAT country type is filled with 'EU country', the VAT will automatically be reversed.

 

 

Step 6: Book the sales invoice

 

Click on Save Invoice List

. The report Sales Invoice (8403) appears, which you can print if desired. The sales invoice is booked and automatically results in an outstanding item in Open Debtors Items.

 

Note! An EU sales invoice must obligatorily state that it concerns an Intra-Community supply.

 

 

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Book an EU sales invoice A video is available for this guide, showing you the steps described. Do you want to see how to book an EU sales invoice in MKG? Then watch this video. duration: 3:13 | sound: no | video opens in a new window

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Knowledge Center How to book a procedural sales invoice How to book an EU purchase invoice