How to book an EU purchase invoice
The purchasing process in a company can be initiated from various other processes. Does a sales order contain products that need to be purchased immediately? Does the stock level of an item fall below the indicated minimum? Or has there arisen a need for materials or outsourcing for products in production orders? The purchasing process consists of four steps: creating an order, ordering, receiving goods, and booking the purchase invoice.
After receiving the ordered goods from the supplier, you will also receive the invoice from them. To update the financial administration, you will need to book this purchase invoice in MKG. This can only be done provided that the received goods have been booked in. Follow the steps below to book a procedural purchase invoice.
The VAT reverse charge mechanism |
Step 1: Create a new purchase invoice
Open the module Purchase Invoices. Click on the button New Purchase Invoice on the module start page
. Every new purchase invoice is set to 'manual' by default.
Step 2: Adjust the journal
Adjust the Journal to 'purchases (process)'. Note the document number on the physical purchase invoice.
Step 3: Open the Invoice List
Click on the button Invoice List
. This list appears at the top of the screen and contains all procedural purchase invoices that still need to be booked. From this list, you add purchase order lines to the purchase invoice to be created. You can see the purchase invoice to be created at the bottom.
Step 4: Add the purchase order line(s)
First, find in the Invoice List those purchase order lines that are on the physical purchase invoice, for example by searching for Creditor Name. Then select the lines that are on the physical purchase invoice. Finally, click on Add Line
. MKG has added the line(s) to the purchase invoice to be created.
Step 5: Fill in invoice number, invoice date, and total amount
In the purchase invoice header, you are now required to fill in the fields External Invoice Number and Invoice Date. The field Total Amount is not a mandatory field, but we highly recommend filling it in.
MKG now applies the VAT reverse charge mechanism based on the country code set for the creditor. The field VAT shifted is automatically filled.
Please note! |
Step 6: Verify the amounts
Verify the Total Amount of each purchase invoice line and adjust if necessary. Then check in the header whether the amounts in the fields Total Amount and Total including VAT match. If they do, click on Save
. The purchase invoice is booked and receives the status 'Approved'.
Please note! |
Knowledge Center |
- Published:29 jun 2025 23:23
- TypeHandleidingen
- Category
- Product
- AvailabilityOpenbaar