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How to adjust the financial sequence numbers

MKG registers a unique number, a sequence number, for various processes. The financial sequence numbers, also referred as entry numbers, are recorded in the journals where you manually create entries. In this article, you will learn how to adjust the entry numbering.

 

 

After creating a new fiscal year in MKG, you can adjust the financial sequence numbers. During the initial setup of the database, a specific methodology was chosen, where in some cases the year number (or only the last two digits) is included in the sequence. Adjusting this entry numbering is necessary to ensure a smooth transition between fiscal years. This action is optional/time-critical.

 

 

Step 1: Open the 'Journals' table

 

You manage the numbering of financial processes in the Journals table. Open the table; you will directly land on the list of journals. First, select the current fiscal year. In the Entry no. column, you will find the current sequence numbers.

 

 

Step 2: Select the newly created fiscal year

 

Now select the newly created fiscal year. The Entry no. column is empty.

 

 

Step 3: Enter the new sequence numbers

 

Enter the sequence numbers for the new fiscal year in the Entry no. column. Saving is not necessary; the entry numbering is set immediately.

 

The voucher numbering for the new fiscal year

 

 

At least 3 positions
The length of the defined entry number partly determines the sequential numbering. This length will never automatically increase. For example: when using 000 (three zeros), you can number up to 999. When using only one 0, MKG can number up to 9, after which it starts again with 1. The result is that entries from different dates/periods all end up with the same entry number (they are, however, saved). Therefore, it is advisable to make entry sequence numbers of at least 3 positions long.

 

 

Please note!
You open fiscal years per administration. If you use more than one administration, you need to perform this action for each administration.

 

Fiscal Year Transition Checklist
During the execution of a fiscal year transition, modern administrative systems still require actions that only occur once a year. These actions raise questions, or worse, are not executed at the most suitable moment. To prevent these issues and ensure the fiscal year transition goes as smoothly as possible, the Fiscal Year Transition Checklist, is intended for those coordinating a fiscal year transition with MKG software.
Or go directly to one of the following items:

 

administrationjournalfiscal yearprocess numberingentry no.fiscal year transition