How do you manage the general ledger accounts

With the New button, a new general ledger account is created. When an existing account number is entered in the search window, an existing account is retrieved. Additionally, it is possible to modify and/or delete a general ledger account. Deleting an account is only possible when no entries have been made on the account during the fiscal year. In the header of the general ledger account, you enter the Description.

General

• Search name. Search name of the general ledger account (this does not have to be unique).
• Description 2. Alternative description of the general ledger account.
• Cost center type. Selection field to indicate whether the general ledger account should use cost centers and how. The choices:
• None. Cost center is not applicable.
• Optional. It is possible to specify a cost center.
• Mandatory. When booking, a cost center must be entered (specifying a default cost center is not mandatory).
• Cost center. Selection field to select the cost center. This field remains inactive if the cost center type 'None' is selected.
• VAT code. Selection field for the VAT code.
• Fallback account. Checkbox to indicate that the general ledger account should be shown as a fallback account within payment transactions.
• Block. Checkbox to block the general ledger account for all bookings (manual and process-based).
• Blocked for manual. Checkbox to block the general ledger account for manual bookings.
• General ledger account is. Selection field to indicate whether the general ledger account falls under the work-related costs scheme (WKR). The choices:
• No WKR. Work-related costs scheme is not applicable. By default, all general ledger accounts are set this way.
• WKR wage. The general ledger account falls under WKR wage.
• WKR specification. The general ledger account can be manually classified under one of the WKR types.
• Type. Selection field to indicate whether the general ledger account is a balance sheet or a profit and loss account (income statement).
• Default type. Here, a choice is made to book debit or credit by default when the account is selected in the Payment Transactions module.
• Presentation type. This selects whether a general ledger account should be presented as debit or credit on reports.
• Reporting level. Selection field to display the level of detail of the general ledger account on reports. The choices:
• Full.
• Balances per period.
• Total balances.
• To general ledger account. Selection field to choose the general ledger account number used at year-end closings to transfer the balance (result) of the profit and loss account to the balance sheet. The final balance is automatically transferred to the selected general ledger account at year-end closing.
• Memo. This field can be used for a longer description for reporting.

Balance

On the 'Balance' tab, the balances are presented per period that have been booked as debit and/or credit on a general ledger account during the year. The 'Debit-Credit' column shows the difference per period. From the opening balance, a cumulative balance is calculated per period, which is placed in the 'Balance' column.