How do you set up the journals

All journals are managed in the process table Journals. The manual journals, such as bank, cash, and memorial, are manually filled with financial mutations. This also applies to purchase and sales entries without orders in their sub-administration. The process-oriented journals are filled with financial mutations as a result of actions undertaken in the sales, purchasing, production, or inventory process. In the case of a financial basic setup, financial mutations are only made in two process-oriented journals: Sales and Purchasing.

In addition to assigning a unique number and description to a journal, the following settings can be configured on a journal:

• Type of journal. Financial, Purchasing, Memorial, Production, or Sales.
• Manual entries. This option indicates whether manual entries are allowed in the journal.
• General ledger account. In the case of a 'Financial journal' type, a general ledger account must be selected here.
• Assign document. For the Financial and Memorial journals, a document number can be automatically assigned.
• Document. The last used document number can be entered here. For sales and purchases, the invoice number is used as the document number. For production, a document number is generated by the software (these are dates).
• Increase document. Should the document number be automatically increased (only for the Financial and Memorial journals).
• Balance control. A balance check can be set for financial journals.
• Currency. Selection field to choose the currency for this journal, if it is a financial journal. An example is a bank account in dollars instead of euros.

Process-linked journals

In the administration settings, it is possible to determine which journal numbers are linked to processes in MKG. In the case of a financial basic setup, it will not be necessary to change or remove the process-oriented journals. Depending on the number of processes that have been financially implemented, financial mutations are booked in the corresponding journals. MKG also makes these bookings if a logistical process is not financially included, but these bookings are not visible. Typically, an administration is set up so that these bookings are made 'underwater' on, for example, 'General Ledger Account 9999'. Within MKG, these bookings can be found under the heading 'unrecorded mutations'.