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At MKG, we occasionally hear that the different payment terms we apply on our invoices can cause confusion. For example, invoices are collected by us via direct debit, while customers also make manual payments. This double payment of the same invoice causes correction work both from MKG and the customer. Therefore, we provide an explanation and advice below on how to handle this relatively simply.
MKG sends two types of sales invoices with the following payment terms:
| 1. |
Software subscription based on direct debit |
| 2. |
Services and products based on manual transfer; 14 days after invoice date |
1. Software Subscription
Invoices for our MKG software subscriptions are issued monthly on the 1st day/date of a calendar month with the payment term: direct debit.
2. Services and Products
Invoices for services are usually issued weekly on Wednesdays and normally have a payment term of 14 days. These invoices relate to our consultancy, the MKG Helpdesk, but also barcode scanners and courses. In any case, these are services/products consumed by date and are basically not recurring or constant.
Because we apply different payment terms, we advise you to carefully check for each MKG invoice whether you have entered the correct payment term. This is somewhat error-prone.
With the following small adjustments/advice, you can prevent incorrect payment terms:
| a. |
Do not enter a payment term in the master table Creditors for creditor MKG |
| b. |
Number/group all payment terms |
Explanation a.
If a creditor always sends invoices under the same payment term, it is convenient to enter this payment term directly on the creditor. For every purchase invoice booked, the payment term of the creditor will then be automatically adopted.
In the case of MKG as creditor, this is actually inconvenient. Therefore, leave the payment term empty for creditor MKG. For every purchase invoice from MKG, enter the payment term manually. Saving a purchase invoice without a payment term is not possible, so it cannot be forgotten. |
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Explanation b:
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Payment terms such as direct debit, card payment, prepayment, and cash are all examples that do not require payment via internet banking by customers. By numbering these payment terms, for example starting from 90 (90 = Card, 92 = Direct debit, etc.), they can be easily excluded during internet banking use. By setting a condition, you prevent these purchase invoices from appearing in the selection list for internet banking (see screenshot), thus avoiding accidental payment of these purchase invoices. |
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Tip: Use the Internet Banking module to organize payments. For more information, see the MKG Knowledge Center, or consult your consultant on this topic.
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