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How to create or adjust budget hours for one or more employees

Of course, you want to have the leave hours of employees properly arranged. In MKG, it is possible to create/modify the leave balance, or budget hours, for individual employees, for certain job groups, or for all employees. In this guide, you will learn how to do this easily.

 

 

Create or adjust leave balance for an employee

 

1 Open the Employees module.
2 Select an employee.
3 Go to the 'Balances per employee' tab.
4 Expand the 'Budget' section if it is not already expanded.
5 You will now see an overview of the different types of leave hours for the employee. 
  • If you want to create new leave hours: Click on the Budget per employee/budget 
    button. A line will be added, with the employee's name and the current year already filled in. Select the type of leave in the Operation column and enter the desired number of leave hours in the Budget column. Then click on Save 
    .
  • If you want to adjust existing leave hours: Adjust the relevant number of hours in the Budget column. Then click on Save 
    .

 

Note!
Always enter the number of hours, minutes, and seconds in the 'Budget' column. Without the :00:00, MKG interprets the entered number as minutes. For example, if you want to allocate 120 hours and enter 120, it will be converted to 2:00:00. So you have 120 minutes instead of 120 hours. Therefore, enter 120:00:00.

 

 

Copy leave balance to other employees

 

1 Open the Employees module.
2 Select the employee you want to use as a basis.
3 Go to the 'Balances per employee' tab.
4 Expand the 'Budget' section if it is not already expanded.
5 Select the line you want to copy.
6 Click on Copy budget 
in the toolbar.
7 You will see a pop-up. Fill in the various fields as desired: 
  • Copy budget from: The budget can change annually, for example, if you work less or receive extra seniority days. In this field, you can choose the hours of a specific year to copy.
  • Copy to: Choose whether you want to copy the hours to a specific employee, all employees, or everyone in a particular job group.
  • Copy to employee: If you choose 'Employee' in the above field, you will get a third field to select the employee in question.
8 Click OK to copy this employee's budget hours to the specified employee(s).

 

 

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